ENVIRONMENTAL AND EXERCISE PHYSIOLOGY SECTION
Statement of Organization and Procedures
(Approved by Council in April 1997, Amended July 1989, April 1995, August
1998)
ARTICLE I: The name of this organization is the
ENVIRONMENTAL AND EXERCISE PHYSIOLOGY SECTION (EEP) OF
THE AMERICAN PHYSIOLOGICAL SOCIETY.
ARTICLE II: The purposes of this Section are to:
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Advise the Society on matters of interest to members
of the Section.
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Assist the Society, through representation on the
Joint Program Committee, in the organization of the scientific meeting of
the Society.
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Nominate individuals for membership on Society
Committees.
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Be receptive to all members of the Society expressing
an interest in Section membership.
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Provide the President-Elect of the Society with
recommendations of and supporting materials for individuals to be
nominated by the Society for awards and recognition.
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To recognize members who have made significant
contributions to environmental, exercise, and thermal physiology, the
affairs of the Section, and to the functions of the Society
ARTICLE III: Membership
Membership is open to any member of the Society
(student, affiliate, regular, emeritus, or honorary) who wishes to become a
member. Section membership is conferred upon application to the Executive
Director of the Society.
ARTICLE IV: Officers
SECTION 1. The composition of the Steering Committee
and its representatives on APS governance committees
The Steering Committee is responsible for the
management and supervision of the affairs of the Section. The elected Chair
of the Steering Committee will be the representative from the Section to the
Section Advisory Committee (SAC). The Steering Committee will consist of
the Section Chair, the elected Chair of the Section Program Committee (SPC),
the Chair-Elects, Immediate Past Chairs, and six elected Councillors
representing the areas of environmental, exercise, and thermal physiology.
It will be the responsibility of the Chair and the Nominations Committee to
insure that these three areas of physiology are represented on the Steering
Committee and that the number of Councillors/area reflect the interests of
the membership.
The Chair of the Program Committee will be the
representative from the Section to the Joint Program Committee (JPC) and
will also serve as the Secretary-Treasurer of the Section. Three
Councillors and a Chair attending either a Section Steering Committee or a
Section Program Committee will constitute a quorum. It will be the
responsibility of the respective Chairs to schedule one or more meetings a
year to address these functions of the Section.
The Immediate Past Chairs will serve on either the
Steering and Program Committees for one year to help facilitate the
transition process.
SECTION 2: The Duties of the Steering
Committee.
The Steering Committee is responsible for the
governance of the Section and members will normally serve a three-year
term.
The terms are to be staggered so that two Councillors
are elected each year and no area of physiology represented by the Section
will have more than one Councillor being elected in a given year. In the
event the term of a Councillor is not completed, the Chair will appoint a
replacement from the same area of physiology after consultation with the
Nominations Committee.
Members of the Steering Committee will also function as
the Section Program Committee. It will be the responsibility of this
committee to develop the scientific program of the Section that will be
presented at the annual spring meeting of the Society. The Chair will
interact with the Society=s Joint Program Committee to implement a
comprehensive and inclusive scientific program for Section members. One
individual designated by the Hypoxia Sub-Group will serve on the Program
Committee and be accorded full voting privileges on programmatic issues.
Membership on the Program Committee should include an editor or associate
editor from the JOURNAL OF APPLIED PHYSIOLOGY and one or more
representatives from emerging fields. It will be the responsibility of the
Program Chair to make such appointments for one to three years. One year
before the expiration of the term of the Program Chair, the election of the
Chair-Elect will occur. The Nominations Committee will have the
responsibility of recommending to the membership qualified candidates with
previous or current service on the Section Program Committee.
The Steering Committee will be responsible for the
selection of individuals to receive Section awards or to be candidates for
office. One Councillor will be appointed by the Chair to serve as Section
representative to the Committee on Committees.
The Section Chair will establish a three person
Nominations Committee that consists of current and former chairs. It will
be their responsibility to recommend to the Steering Committee the names of
eligible candidates for the Adolph Lecture, Honor Award, Chair-Elect of the
Steering Committee, Chair-Elect of the Program Committee, the Councillor’s
positions, and the positions with unfulfilled terms. The Nominations
Committee will receive nominations from the membership and the members of
the Steering Committee before submitting their recommendations. To be
eligible for chair positions, candidates must have previous or current
service on the Steering and Program Committees.
The Section Chair shall call and conduct meetings of
the Steering Committee and supervise the election process in coordination
with the Secretary-Treasurer. The Chair is authorized to appoint additional
Committees that are necessary for the proper functioning of the Section.
The Secretary-Treasurer shall keep minutes of Steering
Committee meetings and those of the Section Business Meeting. It will be
his/her responsibility to maintain a current membership list, prepare and
distribute a Section newsletter, and maintain fiscal records.
SECTION 3: Election of Officers and Terms of Office
The terms of office shall be for three years. In
unusual circumstances these terms can be extended by one year for the Chairs
of the Steering Committee and the Section Program Committee provided they
are currently serving on the Steering Committee and have received majority
endorsement by the Steering Committee before the expiration of their
respective terms.
The terms of office for all members of the Steering
Committee shall begin or end at the annual spring meeting of the Society.
SECTION 4: Elections
Nominations for a)
membership on the Steering Committee, b) Adolph Lecturer, c) EEP Honor
Award, and d) for APS leadership positions will be made annually in the
Newsletter and in the electronic mail distributed by the Section. It will be
the responsibility of the Nominations Committee and the Secretary- Treasurer
to coordinate these activities.
Elections will be by
ballots that are distributed and counted by the Membership Service
Department of the Society. All elections will occur prior to annual spring
meeting of the Society with the results being announced at the Business
Meeting of the Section.
ARTICLE V: Dues will not be assessed
ARTICLE VI: Amendments and Quorums
SECTION 1: Amendments
Amendments to these procedures must be proposed in
writing to the Steering Committee and signed by five primary members of the
Section at least two months prior to the annual spring meeting of the
Society. The proposal must be distributed to members prior to the annual
meeting of the membership. To be enacted, two-third of the quorum must
approve.
SECTION 2: Quorum
The quorum for business meetings will be no less than
25 members of the Section.
ARTICLE VII: Awards
Awards will be made as financial and other
circumstances permit in order to recognize members who have made significant
contributions to the Section, the American Physiological Society, and to the
disciplines of environmental, exercise, and thermal physiology. When
appropriate, recognition will be given to graduate students, post-doctoral
fellows, and to distinguished researchers. Nominations will be announced in
the newsletter and within the electronic media while the responses will be
coordinated by the Nominations Committee of the Section.
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