Endocrinology and Metabolism Section
Statement of Organization and Procedures
(adopted July 9, 1998)
ARTICLE I. Name
The name of this
organization is the Endocrinology and Metabolism Section (E&M) of The
American Physiological Society (APS).
ARTICLE II. Purposes
The purposes of E&M are
to:
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Advise the Society on matters of interest
to the members of the E&M.
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Assist the Society, through representation
on the Joint Program Committee, in the organization of the scientific
meetings of the Society.
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Nominate individuals for membership on
Society committees.
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Be open to all members of the Society
expressing an interest in E&M membership. Provide the President-Elect with
recommendations of and supporting material for individuals to be nominated
by the Society for awards.
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To recognize members who have made
significant contributions to the affairs of the E&M and the Society.
ARTICLE III. Membership
Membership is open to
any member of the Society who wishes to become a member. E&M membership is
conferred by designating Endocrinology and Metabolism as a primary,
secondary or tertiary section for affiliation through the APS Membership
Services Department.
ARTICLE IV.Officers
Section 1.
Steering Committee
The responsibility for
management and supervision of the affairs of the E&M shall be vested in a
Steering Committee. The members of the Steering Committee shall be the
Chair, the Secretary-Treasurer, two councillors, Committee on Committees
representative, and the Chair of the Section Program Committee (SPC) the
Section representative of the Liaison with Industry Committee and Section’s
student/fellow trainee. The SPC chair will serve as the Section
representative to the Society Joint Program Committee (JPC) and the Section
Chair will serve as the representative to the Society Section Advisory
Committee (SAC). A quorum for conducting official business for the E&M will
be three of the six members of the Steering Committee. The Steering
Committee will meet or converse twice yearly and as necessary, e.g. at the
annual spring meeting, at a fall conference of the Society, by conference
call or at the meeting of a parallel society.
Section 2.
Steering Committee Members and Their Duties
The Steering Committee
members shall serve three-year terms and those terms shall overlap so that
no more than two members of the Steering Committee shall be elected each
year except in unusual circumstances.
The Chair shall call and
chair meetings of the Steering Committee and supervise the election process
in coordination with the Secretary-Treasurer. The Chair may appoint
committees that are necessary for the proper conduct of the affairs of the
E&M.
The Secretary-Treasurer
shall keep the minutes of the Steering Committee and the membership list,
prepare and send newsletters, call for nominations and ballots to Membership
Services for distribution to the E&M members and maintain fiscal records.
The SPC Chair shall
chair a committee composed of the Chair of the Steering Committee, two E&M
members chosen ad hoc, and an SPC Chair-elect. The SPC shall be charged
with developing the Section’s scientific program for the Experimental
Biology Meeting for the following year. The SPC Chair will interact with
the JPC to ensure minimal overlap or redundancy with respect to other
sections’ programming activities and to develop joint programs integrating
more than one section.
Section 3.
Election of Officers and Terms of Office
The terms of office
shall be for three years. The Chair and the SPC Chair both should have
served on the Steering Committee prior to being elected to their respective
offices. Both officers will be elected by ballot vote of the regular
membership with a primary affiliation in the E&M prior to the expiration of
their respective term as a committee member, and on the occasion of an
election for membership on the Steering Committee.
Terms of office of all
members of the Steering Committee will begin and end at the close of the
annual spring meeting of the Society.
Section 4.
Nomination for Membership on the Steering Committee
Nominations for
membership on the Steering Committee wil be made annually, as appropriate,
by the E&M membership in response to a request by the Steering Committee.
Election will be by ballot distribution and counted by the Membership
Services Department of the Society. The election shall be scheduled to take
place prior to the annual spring meeting of the Society.
ARTICLE V. Amendments and Quorum of the Membership
Section 1.
Amendments
Amendments to these
procedures must be proposed in writing to the Steering Committee by five
members at least two months prior to the annual meeting of the membership
which normally will be held at the Society’s spring meeting. The proposal
must then be sent to the members prior to the annual meeting of membership.
Amendment requires the approval of two-thirds of those present.
Section 2. Quorum
The quorum for all
membership business meetings is no less than 20 members of the Section.
ARTICLE VI. Awards
Awards will be made as
financial and other circumstances permit in order to recognize members of
the E&M and the Society who made substantial contributions to the affairs of
the E&M and the Society. Student and new investigator awards will also be
made when appropriate. Nominations for awards will be accepted when called
for by instructions published in the E&M Newsletter or Society publications.
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