Create PDF Files from Microsoft Office (Windows)

The Windows version of Adobe Acrobat includes a macro, "Adobe PDF Maker 5.0", that allows you to create PDF files easily from within Microsoft Office applications. This feature works with Word 97, Word 2000, Excel 97, Excel 2000, PowerPoint 97, and PowerPoint 2000 and is automatically configured if Microsoft Office is installed.

If you have already set up your "APS Central Submission" Job Options and are ready to convert a Microsoft Office application document to PDF:

1. Choose "Acrobat" from the main menu bar.
2. Choose "Change Conversion Settings". In the PDFMaker dialog box, click the down-arrow for "Conversion Settings" and choose "APS Central Submission". This will set your Distiller to the job options specific to submission to APS Central.

   

    

3. Choose "OK".
4. Open document to be created.
5. Choose "Acrobat" from menu bar and Choose "Convert to Adobe PDF".
6. Save the new PDF file to the appropriate directory.

   

NOTE: All PDF conversions using this method will retain the job option characteristics chosen in the preceding steps. Be sure to choose the correct "Conversion Settings" for specific jobs.

Once you have established your "Conversion Settings", you may also use the PDF button located in the tool bar to convert open documents into PDF format. Save resulting PDF file as above.

IMPORTANT: Always check the resulting PDF file in Adobe Acrobat. Pay attention to completeness, image quality, special characters and symbols.

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