Plan a Conference

Complete Conference/Meeting Planning

This option allows the organizer to focus on what matters most—developing the scientific content, and hosting a successful meeting or conference.

APS does the all the logistical planning for your meeting or conference including: venue selection, marketing, abstracts, registration, help with securing sponsorship funds, and much more. See below for the benefits of organizing a conference or meeting with APS:

Benefits of hosting a conference or meeting with APS

  • All costs associated with planning logistics at meeting/conference (i.e. costs for AV, venue, food for meeting events).*
  • Receive up to $30,000 for each meeting or conference to help defray costs of invited speakers.
  • Receive $2,000 for each meeting or conference for abstract-based travel awards.
  • APS will help you raise sponsorship funds for your event.
  • Grant writing for support from NIH.
  • An APS Education workshop component.
  • All marketing aspects and materials related to the meeting/conference (i.e. brochures, posters, save the date cards, mailing lists).
  • Venue selection.
  • All contract negotiations with vendors.
  • A dedicated meeting/conference website hosted and updated by APS.
  • All abstract processing (including collecting, programming, program book production).
  • Award application collection.
  • Registration processing and customer service for attendees.
  • On-site event and registration management.
  • Invited speaker management.
  • Exhibit program**
  • Customer service for all aspects of meeting/conference.
  • A dedicated APS meeting planner assigned to coordinating all aspects of your meeting or conference.

Click here to download an APS Conference application form.

Please note

*APS covers all costs associated with the meeting or conference only if all contracts have been originated by APS. Contracts and costs made outside of APS for the meeting or conference will not be honored. 

**An APS Exhibit program is included depending on the expected size of meeting/conference.