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American Physiological Society Operational Guide
2002 Revision
Appendix B: Code of Ethics
Appendix C: Guiding Principles for Research
Involving Animals and Human Beings
Recommendations
From The Revised Declaration of Helsinki
Guiding Principles in
the Care and Use of Animals
American
Physiological Society Statements on Animal Usage
Appendix D: IUPS Agreement
Appendix E: Affiliate APS Societies
Appendix F: Oxford University Press Agreement
Appendix G: APS - USSR Agreement
Appendix H: APS Policy for Dealing with
Scientific Misconduct
Appendix I: APS Strategic Plan
Appendix J: Experimental Bilogy Management Agreement
Appendix K: Authorization for Executive Director
and Business Manager to Open Bank Accounts
Appendix L: Chapter Guidelines Chartering
and Administration
Appendix M: APS Guidelines for Interactions
Between Society Members and Headquarters Staff
APPENDIX
B
Code
of Ethics
(Adopted
by Council October 1989)
Membership
in the American Physiological Society includes the acceptance of and the
responsibility to uphold the following Code of Ethics.
The
role of the physiologist is to advance the field through teaching, research,
and service. In the process physiologists shall be honest in their reporting
of research findings and ethical in their dealings with others. Moreover,
physiologists shall be humane in the treatment of human and non–human
subjects. Physiologists shall also have the professional responsibility to
bring to the attention of appropriate authorities apparent violations of these
principles.
Physiologists
recognize the Society's responsibility to consider breaches of ethical
behavior and to take any response deemed necessary in accordance with the
Society's Bylaws, Article IX, Section 4 and as defined in the Operational
Guide.
APPENDIX
C
Guiding
Principles for Research Involving Animals and Human Beings
Recommendations
From The Revised Declaration of Helsinki by the World Medical Association
Regarding Human Subjects
I.
Basic Principles
1.
Clinical research must conform to the moral and scientific principles
that justify medical research and should be based on laboratory and animal
experiments or other scientifically established facts.
2.
Clinical research should be conducted only by scientifically qualified persons
and under the supervision of a qualified medical man.
3.
Clinical research cannot legitimately be carried out unless the importance of
the objective is in proportion to the inherent risk to the subject.
4.
Every clinical research project should be preceded by careful assessment of
inherent risks in comparison to foreseeable benefits to the subject or to
others.
5.
Special caution should be exercised by the doctor in performing clinical
research in which the personality of the subject is liable to he altered by
drugs or experimental procedure.
II.
Clinical Research Combined with Professional Care
1.
In the treatment of the sick person, the doctor must be free to use a new
therapeutic measure, if in his judgment it offers hope of saving life,
reestablishing health, or alleviating suffering.
If
at all possible, consistent with patient psychology, the doctor should obtain
the patient's freely given consent after the patient has been given a full
explanation. In case of legal incapacity, consent should also he procured for
the legal guardian, in case of physical incapacity the permission of the legal
guardian replaces that of the patient.
2.
The doctor can combine clinical research with professional care, the objective
being the acquisition of new medical knowledge, only to the extent that
clinical research is justified by its therapeutic value for the patient.
III.
Non-Therapeutic Clinical Research
1.
In the purely scientific application of clinical research carried out on a
human being, it is the duty of the doctor to remain the protector of the life
and health of that person on whom clinical research is being carried out.
2.
The nature, the purpose and the risk of clinical research must be explained to
the subject by the doctor.
3a.
Clinical research on a human being cannot be undertaken without his free
consent after he has been informed; if he is legally incompetent, the consent
of the legal guardian should be procured.
3b.
The subject of clinical research should be in such a mental, physical and
legal state as to be able to exercise fully his power of choice.
3c.
Consent should, as a rule, be obtained in writing. However, the responsibility
for clinical research always remains with the research worker; it never falls
on the subject even after consent is obtained.
4a.
The investigator must respect the right of each individual to safeguard his
personal integrity, especially if the subject is in a dependent relationship
to the investigator.
4b.
At any time during the course of clinical research the subject of his guardian
should be free to withdraw permission for research to be continued.
The
investigator or the investigating team should discontinue the research if in
his or their judgment, it may, if continued, be harmful to the individual.
APS
Guiding Principles in the Care and Use of Animals
Approved
by the Council of The American Physiological Society1
Animal experiments are to be undertaken only with the
purpose of advancing knowledge. Consideration should be given to the
appropriateness of experimental procedures, species of animals used, and
number of animals required.
Only
animals that are lawfully acquired shall be used in laboratory research, and
their retention and use shall be in every case in compliance with federal,
state and local laws and regulations, and in accordance with the Institute for
Laboratory Animal Research (ILAR) Guide for the Care and Use of Laboratory
Animals.2
Animals used in research and education must receive every
consideration for their comfort; they must be properly housed, fed, and their
surroundings kept in sanitary conditions.
The use of animals must be in accordance with the ILAR Guide
for the Care and Use of Laboratory Animals. Appropriate anesthetics must be
used to eliminate sensibility to pain during all surgical procedures. Drugs
that produce muscle paralysis are not
anesthetics and they may not be used alone for surgical restraint, but may be
used in conjunction with drugs known to produce adequate anesthesia. The care
and use of animals shall be such as to minimize discomfort and pain. All
measures to minimize pain and distress that would not compromise experimental
results must be employed.
If
the study requires the death of an animal, the most humane euthanasia method
consistent with the study must be used.
When
animals are used by students for their education or the advancements of
science, such work shall be under the direct supervision of an experienced
teacher or investigator.
__________________
1Formulated
in 1909 by Walter B. Cannon; Revised and Adopted by APS Council in 1953;
Latest Revision 2000
2Institute
for Laboratory Animal Research. National Research Council. Guide for the Care and Use of Laboratory Animals, Washington,
DC: National Academy Press, 1996.
American
Physiological Society Statements
on Animal Usage
Policy
on Animal Research
The
APS recognizes the importance of research that depends upon animals of large
size, advanced age, and diverse genetic background. These are known as
"random source animals," and, in many places, they are legally
available at reasonable cost only from the Class B category of USDA-licensed
dealers. Class B dealers are important due to many state and local laws that
prohibit the transfer of abandoned and feral animals from pounds to research
facilities. Until this regrettable situation can be changed, the APS will
support all efforts to make the current USDA licensing system work as well as
possible. We therefore support providing the USDA with appropriate funding to
ensure adequate resources to conduct the necessary inspections and oversight.
The
Animal Welfare Act is rooted in the desire to prevent pets from inadvertently
becoming research subjects. The APS encourages researchers to actively promote
policies to assure that their institutions utilize only dealers who comply
fully with all Animal Welfare Act requirements. Researchers should be
knowledgeable about where their institutions obtain random source animals and
should be certain that incoming animals are screened for identifying marks or
other signs that they might be lost pets.
In
addition, researchers and research institutions should promote responsible pet
ownership that can avert many situations in which pets get lost or come to
harm. We encourage the public to have their pets neutered; identify pets with
either a tattoo or a chip implant, as well as a collar; and keep pets
protected in a home or yard.
June
1995
The
Use of Animals is Necessary for the Proper Teaching of Students of the
Biomedical Sciences
The
American Physiological Society believes the use of animals is important in the
education of students in the biomedical sciences. The use of animals gives the
student a direct understanding of how living systems work, an understanding
that cannot be gained by reading a textbook, watching a video, or using a
computer. To achieve the best biomedical education students must have a
complete learning experience including the use of laboratory animals.
October 1987
Animal
Research is the Most Humane Response to Human Suffering from Disease
Depriving
sick human beings of the benefits of animal research is inhumane and
reprehensible. The American Physiological Society advocates the use of animals
for research and teaching as the most humane response to the need to relieve
mankind from the suffering caused by disease. The use of animals is necessary
if researchers are to combat illness, which affects both human beings and
animals. The correct training of physicians and medical scientists also
requires the use of animals for laboratory teaching. Textbooks, isolated
cells, computer models, and other representations of the intact living
organism can provide only a partial understanding of the life processes for
both the medical researcher and the student. Efforts to deny the human race
the best possible curative power of modern sciences must be repulsed.
October 1987
Pound
Animals
Unclaimed
pound animals (random source dogs and cats) have proved to be the most useful
animals for the purposes of research and teaching. Medical advances benefiting
both humans and animals were possible because of the availability of unclaimed
pound animals for use in research. The American Physiological Society strongly
believes that denial of the availability of random source animals would be a
catastrophic setback and the Society strongly endorses the continued use of
unclaimed pound animals for basic and clinical research and teaching.
April 1986
APPENDIX D
AGREEMENT
MADE
this 31 day of January
, 1985, by and between: THE INTERNATIONAL UNION OF PHYSIOLOGICAL
SCIENCES, hereafter sometimes "IUPS", and
THE
AMERICAN PHYSIOLOGICAL SOCIETY, hereafter sometimes "APS",
WHEREAS
IUPS is a non-profit corporation organized and existing under the laws
of the District of Columbia with principal offices at laboratoire de
Physiologie, 91, Boulevard de l'Hospital, 75634 Paris, Cedex 13, and
WHEREAS
APS is a non‑profit corporation organized and existing under the laws of
Missouri and with principal offices at 9650 Rockville Pike, Bethesda, Maryland
20814, and
WHEREAS
APS is a supporting society of IUPS, and
WHEREAS
APS and IUPS have broad areas of mutual interest in the physiological sciences
and education, and
WHEREAS
APS is engaged, among other activities, in publication of scientific journals
and periodicals, and
WHEREAS
the parties intend to found, develop and own jointly a journal to describe and
report current trends and news of interest to the physiological community.
NOW
THEREFORE, in consideration of their mutual promises and other valuable
consideration, the parties agree as follows:
1.
The parties agree to found and own jointly a journal (hereafter
Athe Journal@), which will report and describe
trends, discoveries and events of interest to scientists and others working in
the field of physiology.
2.
Joint Board - A joint board consisting of two
representatives each of IUPS and APS shall decide general questions of policy
in consultation with the Managing Publisher and Chief Editor.
3.
Name of Publication - The parties shall select the name to
be used for the Journal by mutual consent.
4.
Ownership - IUPS and APS shall each own a one-half
undivided interest in the Journal including, but not limited to, the name,
goodwill, subscriber lists, copyrights, plates, proofs, back issues, and the
like.
5.
Transferability - Neither party shall transfer, assign, or
otherwise alienate its interest in the Journal without the prior written
consent of the other party.
6.
Editors - IUPS and APS through their Joint Board shall
select the Chief Editor. There shall be a Chief Editor, Associate Editors, and
an Editorial Board.
7.
Editorial Board - The Associate Editors and the Editorial
Board shall be appointed by the Chief Editor subject to the approval of IUPS
and APS. The Associate Editors and Editorial Board shall have the duties,
responsibilities, and powers assigned to them from time to time by the Chief
Editor. Each
supporting
society and/or adhering body of IUPS shall have the right to nominate
candidates for the Editorial Board.
8.
Editor's Expenses - The Chief Editor shall be reimbursed
for direct operating costs.
9.
Managing Publisher - APS shall be the Managing Publisher
of the Journal.
10.
Managing Publisher's Expenses - Expenses shall include
direct out‑of pocket and indirect administrative expenses consistent
with the Managing Publisher's normal accounting practices.
11.
Expenses - Start-up costs (before publication) shall
be shared equally by IUPS and APS.
12.
Subscription Prices - Prices shall be set by the Managing
Publisher and Joint Board.
13.
APS Purchases - APS shall purchase one copy of each issue
of the Journal for every member of APS. APS will pay to the Journal the actual
per copy cost times the number of copies purchased. Actual per copy cost
includes editorial and printing expenses.
14.
Division of Losses/Income - APS shall render an annual
accounting of losses and income from the publication of the Journal. If the
total income exceeds the total expenses, the net income shall be divided
equally between IUPS and APS.
15.
Payments - IUPS shall pay $18,500 for start-up costs
when the contract is signed and a second payment of $ 18,500 one year later.
APS shall pay any other amounts necessary to fund or capitalize the
publication. All payments shall stand as a credit in determining the
apportionment of income.
16.
Promotion and Subscription Fulfillment - Promotion,
mailing, and subscription fulfillment will be contracted out by the Managing
Publisher to a commercial establishment.
17.
Promotion Expenses - Promotion, mailing, and fulfillment
expenses for jointly sold copies shall be treated as production costs of the
Journal. Complimentary copies distributed for promotion purposes shall also be
included as production costs. The parties agree that one complimentary copy of
each issue shall be distributed to each supporting society and/or adhering
body of IUPS.
18.
Miscellaneous - The schedule and frequency of publication
shall be determined by the Joint Board. The initial schedule shall provide for
publication annually of six issues of 48 pages each. Each issue will be
produced in one form only, and all copies of that issue shall be in the
English language and contain the same material, no matter where the
distribution is made. Supplements may be issued at no cost to the joint
venture.
19.
Dissolution - Either party may terminate this Agreement
without cause by giving written notice to the other party not less than one
year prior to the proposed termination date. If upon termination of this
Agreement, the parties cannot agree upon terms for liquidation, all of the
right, title and interest of both parties shall be transferred to the party to
this Agreement who makes the most favorable bid& Each party shall have two
weeks to respond to the last bid of the other party.
IN
WITNESS WHEREOF the parties hereto have caused these presents to be executed
by their duly authorized corporate officers the day and year first written
above.
Attest:
THE AMERICAN PHYSIOLOGICAL SOCIETY
-
/S/
By:
/S/
-
Secretary President
Attest:
THE INTERNATIONAL UNION OF PHYSIOLOGICAL SCIENCES
-
/S/
By:
/S/
-
Secretary President
Amendment
-
MADE
this
first day
of January 199 1 ,
amending an Agreement January 31, 1985, by and between:
-
THE
INTERNATIONAL UNION OF PHYSIOLOGICAL SCIENCES, "IUPS,"
-
and
-
THE
AMERICAN PHYSIOLOGICAL SOCIETY, "APS,"
WHEREAS,
IUPS and APS entered into an Agreement to found and own jointly a Journal for
reporting trends, discoveries and events of interest to scientists and others
working in the field of physiology,
Athe
Journal;” and
WHEREAS,
the Agreement provides that APS shall be the Managing Publisher for the
Journal through December 31, 1990; and
WHEREAS,
the parties have agreed to amend their Agreement to continue APS Managing
Publisher indefinitely.
NOW,
THEREFORE, in consideration of their mutual promises and other valuable
consideration, the parties agree as follows:
1.
Paragraph 9 of the Agreement dated January 31, 1985, shall be deleted in its
entirety and the following shall be substituted therefore:
9.
Managing Partner - APS
shall be Managing Publisher of the Journal until terminated by written notice
by one of the parties to the other delivered not later than one year in
advance of the proposed termination date.
2.
Except as otherwise provided, the aforesaid Agreement shall remain in full
force and effect.
IN
WITNESS WHEREOF the parties hereto have caused these presents to be executed
by their duly authorized corporate officers the day and year first written
above.
Attest:
THE AMERICAN PHYSIOLOGICAL SOCIETY
-
/S/
By:
/S/
-
Martin Frank, Secretary
Shu Chien, President
Attest:
THE INTERNATIONAL UNION OF PHYSIOLOGICAL SCIENCES
-
/S/
By:
/S/
-
Robert Naquet, Secretary Andrew
Huxley, President
-
APS2
-
DKJ47
APPENDIX E
Affiliate
APS Societies
During
the past several years, APS Council has been in the process of negotiating
possible affiliations with a number of societies in the field of physiological
sciences that possess mutual interests and goals of the Society. It should
also provide a mechanism to stimulate new growth and interest in APS. As a
result of these discussions the APS Council is pleased to announce the pending
affiliation of the Microcirculatory Society with APS.
The
concept of affiliation has arisen because both
AAPS and the Microcirculatory Society
have a mutual interest in certain areas of scientific investigation and
reporting.@
and" ... the two societies draw some of their membership from the same
segment of the scientific community." The affiliation of the
Microcirculatory Society, or for that matter any society, with APS should
enable both societies
A...to
accomplish their purposes in an efficient basis and to improve communication
between the two societies and among the members of the two societies and with
the public at large.@
As
part of the Compact for Affiliation, APS will provide the Microcirculatory
Society with a number of services for which APS will be reimbursed. In
addition, members of the affiliate society will have access to a number of APS
privileges as described in the compact.
Compact
for Affiliation
RECITALS
WHEREAS
APS and THE MICROCIRCULATORY SOCIETY have a mutual interest in certain areas
of scientific investigation and reporting, and
WHEREAS
the two societies draw some of their membership from the same segment of the
scientific community; and
WHEREAS
the parties have agreed to become affiliated in order to accomplish their
purposes in an efficient basis and to improve communication between the two
societies and among the members of the two societies and with the public at
large.
NOW
THEREFORE, in consideration of the premises and other good and valuable
consideration the parties agree as follows:
1.
Affiliation: The parties agree that THE MICROCIRCULATORY SOCIETY shall
be an affiliated society of APS and shall be entitled to the rights and
privileges accorded to affiliated societies under the APS Operational Guide as
it may be revised from time to time.
2.
Services to Be Provided by APS: APS shall provide the personnel,
material, facilities and services of others and shall perform work for THE
MICROCIRCULATORY SOCIETY as agreed upon in writing from time to time between
the parties. The work to be performed by APS may include: accounting,
bookkeeping, billing, mailing, servicing of mailing lists, administrative,
managerial, and secretarial services. APS may also provide office space,
facilities, and utilities.
3.
Services to Be Provided by THE MICROCIRCULATORY SOCIETY: THE
MICROCIRCULATORY SOCIETY may undertake such duties and responsibilities under
such terms as shall be agreed upon.
4.
Rights and Privileges:
a.
As an affiliated society of APS, THE MICROCIRCULATORY SOCIETY shall be
entitled to identify itself in its publications and letterheads as an
affiliate of APS in the manner shown below or in such other manner as may be
approved by APS:
THE
MICROCIRCULATORY SOCIETY
(An
Affiliate of the American Physiological Society)
b.
APS shall have the right to designate a representative to THE MICROCIRCULATORY
SOCIETY Council (non-voting) to be present when matters of concern are
discussed.
c.
THE MICROCIRCULATORY SOCIETY shall have the right to designate a
representative to the APS Council (non-voting) to be present when
matters of mutual concern are discussed.
5.
Rights and Privileges of Individual Members of the Societies:
a.
Upon application and payment of dues in accordance with the schedule of dues
in effect from time to time, each Regular member of THE MICROCIRCULATORY
SOCIETY not presently a member of the APS shall become an Associate member of
APS. As an Associate member of APS he/she shall be entitled to the rights and
privileges as set forth in the Operational Guide of APS as revised from time
to time.
b.
Each member of THE MICROCIRCULATORY SOCIETY shall be entitled to subscribe to
any publication of APS at the APS members' price then prevailing.
c.
Each member of THE MICROCIRCULATORY SOCIETY shall be entitled to attend any
scientific meeting of APS and to register at APS members' rates.
d.
Each member of APS shall be entitled to subscribe to any publication of THE
MICROCIRCULATORY SOCIETY at THE MICROCIRCULATORY SOCIETY members' price then
prevailing.
e.
Each member of APS shall be entitled to attend any meeting of THE
MICROCIRCULATORY SOCIETY and to register at THE MICROCIRCULATORY SOCIETY
members' rate.
f.
Membership in one society does not entitle the member to rights and privileges
of membership in the other society except as specifically provided for in this
Agreement or otherwise provided for by the other society.
6.
Corporate Identity: Each of the societies shall retain its own
corporate identity and agrees that during the term of this Agreement it will
maintain its corporate status in good standing. Each society shall determine
its own membership criteria and dues and shall be responsible for billing and
collecting its own income. Each society shall retain its own assets and shall
be responsible for its own debts and obligations.
7.
Indemnification: THE MICROCIRCULATORY SOCIETY agrees to indemnify and
hold harmless APS in respect of any obligations incurred by THE
MICROCIRCULATORY SOCIETY or claims made against THE MICROCIRCULATORY SOCIETY
arising out of any act or omission committed or alleged to have been committed
by THE MICROCIRCULATORY SOCIETY.
APS
agrees to indemnify and hold harmless THE MICROCIRCULATORY SOCIETY in respect
of any obligations incurred by APS or claims made against APS arising out of
any act or omission committed or alleged to have been committed by APS.
8.
Reimbursement for Services: Each society shall reimburse the other for
any personnel, facilities, programs and services rendered to or on behalf of
the other. Reimbursement shall be made in the amounts and in the manner
mutually agreed upon by the parties. In the absence of any specific agreement
and following consultations between the officers of the two societies, the
society furnishing the service shall bill the other society and shall be
reimbursed for actual cost plus overhead and general and administrative
expenses not in excess of the rate chargeable to the US Government for
comparable services or supplies.
9.
Warranties:
a.
THE MICROCIRCULATORY SOCIETY warrants that it is a corporation organized and
in good standing under the laws of Massachusetts and duly qualified as an
exempt organization under Section 501(c)3 of the Internal Revenue Code,
1104‑6088271.
b.
THE MICROCIRCULATORY SOCIETY warrants that the balance sheets and financial
statement prepared by Davidson Eagleson and Company, for the year ending May
31, 1985, accurately represent the financial status of THE MICROCIRCULATORY
SOCIETY at this time except for changes resulting from the ordinary course of
business.
c.
APS warrants that it is a corporation organized and in good standing under the
laws of the state of Missouri and duly qualified as an exempt organization
under Section 501(c)3 of the Internal Revenue Code.
d.
APS warrants that the balance sheets and financial statement prepared by
Coopers and Lybrand as of December 31, 1984, accurately represent the
financial status of APS at this time except for changes resulting from the
ordinary course of business.
e.
Each party hereto warrants and covenants that it will take no action to
prejudice the tax‑exempt standing of the other party under Section
501(c)3.
10.
Terms of Agreement: This Agreement shall remain in effect until
terminated by action of the parties as set forth here. Either party may
terminate the agreement by giving the other party One Hundred Eighty (180)
days' written notice.
11.
Notices: Notices as required hereunder shall be given by certified mail
to the addresses shown below or to such other addresses as the party may
designate in writing to the other party.
APPENDIX F
AGREEMENT
-
AGREEMENT
made this 10
day of
December , 1987, by and between:
-
OXFORD
UNIVERSITY PRESS INC. (OUP)
-
and
-
THE
AMERICAN PHYSIOLOGICAL SOCIETY (APS).
-
WITNESS
WHEREAS,
the APS wishes to sponsor The Handbook of Physiology, the Clinical Physiology
Series, a technical book series, and other books, and the OUP wishes to
publish, promote, and distribute these books, the parties agree as follows:
1.
Publication. During the term of this Agreement, APS grants to
OUP, its successors and assigns, all publishing and distribution rights in and
to all APS sponsored books. OUP shall negotiate individual contracts with the
author(s) or editor(s) of each APS volume.
A.
OUP shall take out copyright of each volume in the name of the American
Physiological Society and shall include notice of copyright sufficient under
federal copyright law in all APS volumes it publishes.
B.
OUP shall give full credit and visibility to APS as sponsor in the books
themselves and in promotion materials devoted to them. The tide of each book
shall contain the words “American Physiological Society@ unless the parties shall agree
otherwise. In any event APS shall have the right to determine the title of
each publication and the manner in which APS sponsorship is announced.
C.
This agreement covers only books and does not include journals or other
such publications now or hereafter to be published by APS.
2.
Editorial Management. The responsibility for the selection of
topics and editors and authors shall rest with APS, which shall periodically
consult with OUP. Changes in volume content occurring after initial selection
shall be mutually agreed upon by APS, OUP, and the editor(s).
A.
OUP will accept all volumes and books approved by APS. Should any
disagreements arise about the desirability of publishing any non‑Series
volumes or books, OUP will have the right to forgo payment of royalties on
those volumes in which OUP does not expect to recover costs from the sales. If
sales of these volumes exceed 1250 copies, OUP will pay royalties
retroactively on all sales.
B.
OUP shall copy edit all APS manuscripts to conform to a mutually agreed upon
style before sending them to the compositor.
C.
OUP shall be responsible for the indexing of APS books, except where authors
or editors agree to assume this responsibility, and shall supply authors with
copyright permission forms.
D.
OUP shall be responsible for handling all rights and permissions
correspondence relating to the reproduction of material from APS books in
other publications, consulting APS when necessary.
E.
The length of APS books shall be agreed upon mutually between APS and OUP.
3.
Production. OUP shall be responsible for the timely production
of APS books, including typesetting, printing, binding, paper, engravings,
correcting printer's errors, making author's alterations, and preparing
mechanicals.
A.
The design and production quality of APS books shall be agreed upon mutually
between APS and OUP.
B.
Authors will be asked to submit camera‑ready illustrations for all APS
volumes and APS and OUP will agree on a reasonable limit for the number of
color illustrations to be included in any Handbook volume. Color illustrations
will generally not be accepted for non‑Handbook volumes, except where
crucial to the books purposes.
C.
Limitations on alterations, timetable for delivery of manuscripts, artwork,
and the like shall be determined between the author and OUP.
4.
Editorial Expenses. OUP will pay APS ten thousand dollars
($10,000) per year in amounts and at times requested by APS for expenses
incurred in the selection and coordination of authors/editors and topics. In
the event the Agreement is renewed for additional terms, the amount of this
annual payment for future terms shall be subject to renegotiation. APS may
draw advances against royalties to cover such expenses in excess of the sums
stated in any year.
5.
Distribution. OUP shall be responsible for the marketing and
distribution of all APS books, including those already published.
6.
Existing Inventory. Current stock of APS books will be shipped
to OUP and sold either at current prices or at a price set in consultation
with APS. Net receipts from these sales shall be divided as follows:
sixty-five percent (65%) to APS, thirty‑five percent (35%) to OUP.
The four volumes of the gastrointestinal section of the Handbook and the
Clinical Physiological Series book on sleep now in work shall be treated as
existing inventory when they are published. OUP and APS may mutually agree to
destroy any excess stock of APS volumes before it is shipped to OUP.
A.
Payment and an accounting of sales shall be made on February 1 and August 1 of
each year for sales made in the six months periods ending on the preceding
December 31 and June 30 respectively.
7.
Promotion. OUP shall be authorized to promote sales of APS books
through direct mail, brochures, catalogues, space advertising, and exhibits.
OUP shall submit advertising material to APS for approval prior to
publication. Such approval will not be unreasonably withheld.
8.
Advertising Space. When the make‑up of the advertising
section of APS journals leave pages that would run blank owing to the amount
of space available on a printed form, OUP may have the opportunity to place
ads for relevant APS books without charge.
9. Member Discounts. OUP
will sell APS books at a discount of thirty‑five percent (35%) off the
list price to APS members.
10.
Authors' Offprints. OUP will sell offprints of the Handbook of
Physiology chapters to the authors at prevailing rates, which are about twice
the production cost
11.
Authors' Copies. OUP will provide one gratis copy of each APS
volume to the first author of each chapter, five to the volume and series
editors, and fifteen to the APS.
12.
Royalties. OUP shall pay to the authors, editors, and APS a
royalty of fifteen percent (15%) of net receipts from the sale of all APS
books produced by OUP.
A.
OUP shall pay APS a royalty of five percent (5%) of net receipts from the
sales of all APS books produced by OUP except those excluded from royalty
payments pursuant to paragraph 2.A.
B.
Payment of royalties to volume editors and authors shall be the obligation of
OUP. OUP will pay a ten percent (10%) royalty to be divided among authors and
editors; however, the amount and manner of division will be a matter for
contracts between the editor or author and OUP.
C.
Payment and an accounting of sales shall be made on February 1 and August 1 of
each year for royalties earned on sales made in the six month periods ending
on the preceding December 31 and June 30 respectively.
13.
Terms of Agreement. This Agreement shall be in effect for a
period ending five (5) years from January 1, 1988, and will automatically be
renewed for additional three‑year periods unless either party advises
the other in writing, by registered mail at least six (6) months before the
end of the contractual period, that party has elected to terminate this
Agreement as of the end of said period.
A.
Should APS decide to terminate this Agreement at the end of any contractual
period, OUP shall retain all rights in the APS books it has produced subject
to the provisions for royalty permits, unless the transfer of these rights to
the new publisher can be negotiated.
B.
For a period of five (5) years immediately following the termination of this
Agreement for any reason other than default by APS, OUP shall not publish any
Handbook that is substantially a competitor of any handbook published under
this agreement. The parties agree that damages for a breach of this provision
would be difficult to determine and that as liquidated damages, and not as a
penalty, OUP shall pay to APS one-half (1/2) of the net sales of any
books published by OUP in breach of this provision. This provision for
liquidated damages shall be in addition to and not in lieu of any rights APS
may have in law or equity for injunction or specific performance.
C.
This Agreement may not be assigned by either party without the prior consent
of the other party.
D.
This Agreement may be modified or amended only by an instrument in writing
signed by both parties.
14.
Computer Retrieval Systems. APS has in the past entered into,
and may in the future, enter into licensing agreements for use of APS
published and copy-edited material for incorporation into computerized
telecommunications services. APS agrees to consent to assignment or novation
of any such licenses that may affect this Agreement and to provide an
equitable division of royalties from such licenses earned in respect of
publications produced under this Agreement.
15.
Defaults. In the event of a default by either party, the
non-defaulting party shall give written notice to the defaulting party
specifying the default. The defaulting party shall cure the default within
thirty (30) days after receipt of the notice of default If the default shall
not be cured within thirty (30) days, the non-defaulting party may, at
its election, terminate the Agreement and be relieved of further obligation
thereunder without waiver of any rights it may have for damages at law or
equitable relief. The defaulting party shall reimburse the
non‑defaulting party for reasonable expenses incurred as a result of the
default whether or not litigation is commenced and including but not limited
to, attorney's fees, costs, expert witness fees and the like.
16.
Notices. Unless otherwise notified by the other party, any
notices required to be given under this Agreement may be sent certified to:
The
American Physiological Society
9650
Rockville Pike
Bethesda,
Maryland 20814
Attention:
Executive Director
and
Oxford
University Press
200
Madison Avenue
New
York, New York 10016
Attention:
Mr. Jeffery W. House
17.
Governing Law. This Agreement shall be interpreted and governed
in accordance with the laws of the State of New York.
The
parties hereto have signed this Agreement in duplicate originals as of the day
and year first above written:
THE AMERICAN PHYSIOLOGICAL SOCIETY
OXFORD UNIVERSITY PRESS
-
By:
/S/
/S/
-
Martin
Frank
Edward W. Barry
-
Executive Director and President
-
Executive
Vice-president
Witness:
/S/ Witness: /S/
Date:
10 December 1987
Date: 10 December 1987
APPENDIX
G
APS - USSR Agreement
About
the scientific cooperation between the All-Union Pavlov Physiological
Society and the American Physiological Society.
I
1.1
The All-Union Pavlov Physiological Society (AUPS) and the
American Physiological Society (APS) settle the agreement about cooperation
aimed to promote the spread of scientific information and to exchange by the
experience that will facilitate further progress in physiological science.
II
2.1
To reach the aims mentioned in part I, the societies take obligation to
use the following means:
a.
the exchange of scientific information, including the publishing of the
society transactions (books, etc.) and scientific monographs as requested by
other society;
b.
the exchange of specialists to get familiar with the research in the
scientific laboratories of the other country, the organization of research,
and lecture presentations at scientific meetings;
c.
the organization by the two societies of joint symposia that represent
mutual interest;
d.
the promotion of the publication of scientific papers by the publishing
companies of the other society.
2.2
In the future, societies will consider additional possibilities for the
development of cooperation that is of mutual interest.
III
3.1
The scientist exchange program and the organization of joint symposia
will be realized basing upon the equivalent non‑currency exchange.
3.2
The scientist exchange program implies that 3 to 4 specialists per
year, will visit the other country and society.
3.3
The candidates for scientist exchange are agreed to by the other
society. For this purpose, the sending side provides the accepting side the
following data four months before the visit starts: last name, first and
middle names, the date and place of birth, the place of work and the position
occupied, the scientific field (specialization), the desirable research
program and the terms of visit, the topics of the scientific presentations and
lectures.
3.4
The accepting site replies to this application not later than 2.5
months before the visit starts. In the case where the accepting side does not
agree, alternative specialists can be suggested. In the case where agreement
is reached, the sending society informs the accepting society the date of
arrival by cable.
3.5
The topics of joint symposia and their place should be agreed to ten
months before they start. The accepting side covers all expenses of visit over
the quote mentioned in point 3.2 The list of participants should be agreed to
in accordance with points 3.3 and 3.4.
3.6
The society will make efforts to obtain the necessary entrance visas
for the scientists from the other society in sufficient time.
IV
4.1
The accepting society provides the payment of expenses for the arriving
scientists, including:
a.
payment of per diem;
b.
living expenses in the hotel, dormitory or apartment;
c.
the internal travel expenses in accordance with the program;
d.
medical and dental assistance if necessary;
e.
the registration fee for participants in scientific meetings.
4.2
The sending side will cover transportation expenses to Moscow,
Leningrad, or Kiev in the USSR or to Washington, DC, New York in the USA.
4.3
The expenses that are implied by this agreement can be covered both by
the societies or by other institutions of the same country, according to
agreements between the society and the corresponding institutions.
V
5.1
The agreement will be effective after it is approved by the officers of
both societies.
5.2
After the agreement becomes effective, the two societies will submit
their suggestions during the first year and a half according to point 2.2
about the development of their cooperation, including the organization of
groups for research in the fields that are of mutual interest with the
corresponding increase in the quota for visitors.
5.3
The agreement will be active for the term of five years. After this
term, it will be automatically extended for another five‑year term,
unless one of the societies informs the other society in a letter form six
months before the acting agreement terminates that further extension of the
agreement is not desirable.
-
/S/
/S/
-
President President
-
All-Union
Physiological Society American Physiological Society
-
/S/ /S/
-
Executive
Secretary Executive Secretary
-
All-Union
Physiological Society American Physiological Society
-
June
1988
June 1988
-
Date
Date
APPENDIX H
APS Policy for Dealing with Scientific Misconduct
(Adopted
by APS Council December 1989)
The
American Physiological Society (APS) strongly supports the principles of
ethical integrity in scientific research and education. APS commits itself to
these principles by promoting ethical conduct among its staff and in assuring
that any allegations of scientific misconduct reported to any officer, council
member, or department head by a complainant will be studied promptly and
thoroughly, while maintaining, as much as possible, the confidentiality of the
complainant and respondent—affording both the right to due process.
Definition:
Misconduct
or misconduct in science means fabrication, falsification, plagiarism, or
other practices that seriously deviate from those that are commonly accepted
within the scientific community for proposing, conducting, or reporting
research. It does not include honest error or honest differences in
interpretations or judgments of data.
Procedures:
Principles
and Guidelines for Ethical Scientific Conduct
Ethical
principles for conduct of scientific research have been outlined in two
publications: Framework for Institutional Policies and Procedures to Deal
with Misconduct in Research, published by the Association of American
Medical Colleges, 1989; and Framework for Institutional Policies and
Procedures to Deal with Fraud in Research, published by the Association of
American Universities, National Association of State Universities and
Land-Grant Colleges, and the Council of Graduate Schools, 1989. APS will have
these documents available in its Personnel Office as background information
for is staff.
Initiation
of Inquiries
APS
will immediately consider allegations of misconduct in research and will
address any questions regarding the integrity of research performed under its
sponsorship. Inquiries and, where warranted, investigations will not be
limited to responses to specific allegations, but may also be initiated in the
absence of a specific complaint should a legitimate suspicion arise. APS will
study allegations of misconduct even if the subject of the allegation is no
longer affiliated with APS. APS will cooperate with other organizations making
inquiries or investigations involving current or former APS employees.
Depending
on circumstances, APS will designate either the President or the Executive
Director as the persons to whom allegations should be reported [referred to
hereafter as the Misconduct Policy Officers (MPO)]. The MPO will 1) provide
education about scientific misconduct, 2) interpret APS' misconduct policy, 3)
counsel staff' and 4) disseminate the policy. The MPO will pursue all
allegations to resolution. In case the conduct of the President or Executive
Director is in question, the case will be referred to the Past President or to
another person designated by the APS Council. Conflicts of interest perceived
or real will also disqualify anyone identified as the MPO.
Initially,
the MPO will discuss allegations of misconduct in a confidential manner with
the person making the allegation. If the MPO determines that the concern falls
outside the scope of misconduct, the individual making the allegation will be
counselled about alternative avenues for resolving the concern. If the
allegation does involve misconduct, the individual making the allegation will
be advised of the procedures for inquiry and investigation and offered the
opportunity to make a formal allegation. Should the individual decline to make
a formal allegation but the MPO determines there is sufficient cause to
warrant an inquiry, the matter may be pursued without a complainant.
Inquiry
Purpose
Whenever
an allegation or complaint involving the possibility of scientific misconduct
is made, the designated MPO will initiate an inquiryCthe first step of the review process.
In the inquiry stage, factual information is gathered and expeditiously
reviewed to determine if an investigation of the charge is warranted. An
inquiry is not a formal hearing; it is designed to separate allegations
deserving of further investigation from frivolous, unjustified, malicious, or
clearly mistaken allegations.
Structure
The
inquiry process may be handled with or without a formal committee. The MPO
will make every effort to ensure that the inquiry is conducted in a fair and
just manner. The inquiry phase is critical; the MPO will consider whether more
than one person should be involved in conducting the inquiry. If a committee
is to be utilized, the committee will be appointed by the MPO and will act
under the guidelines presented in the investigation section.
Individuals
chosen to assist in the inquiry process must have no real or apparent
conflicts of interest bearing on the case in question. They will be unbiased
and have appropriate backgrounds for judging the issues being raised.
APS
may consult its legal counsel to minimize the risk of liability for actions
taken in the conduct of the inquiry and investigation.
Process
Upon
initiation of an inquiry, the MPO is responsible for notifying the respondent
within a reasonable time of the charges and the process that will follow. If
the committee method is to be used, the committee members will be appointed
and convened.
Whether
a case can be reviewed effectively without the involvement of the complainant
depends upon the nature of the allegation and the evidence available. Cases
that depend specifically upon the observations or statements of the
complainant cannot proceed without the open involvement of that individual;
other cases that can rely on documentary evidence may permit the complainant
to remain anonymous. While it may be desirable to keep the identity of the
complainant confidential during the inquiry phase, local laws which provide
for open access to certain records may make such confidentiality impossible.
During the inquiry, confidentiality of the information gained during the
inquiry will be maintained to the maximum extent possible in order to protect
the rights of all parties involved (complainant, respondent, and any others).
The
MPO will assume responsibility for disseminating the facts of the case to the
appropriate individuals. Normally notification will be made in writing and
copies filed in the office of the MPO. The safety, security, and
confidentiality of all documents will be assured.
When
the inquiry is initiated, the respondent will be reminded of the obligation to
cooperate by providing material necessary to conduct the inquiry.
Due
to the sensitive nature of allegations of scientific misconduct, APS will
resolve cases expeditiously. Deadlines will be established to facilitate the
process. The inquiry phase will be completed within 60 days or less of the
initial notification of the respondent, consistent with Public Health Service
and National Science Foundation regulations. If the MPO or the delegated
committee making inquiry into the allegation anticipates that the established
deadline cannot be met, a report citing the reasons for the delay and progress
to date will be submitted for the record documenting the reasons for the
delay; the respondent and appropriately involved individuals will be informed.
All records of the inquiry will be retained for three years and will be
available upon request to authorized Federal agencies. If at any point during
an inquiry or investigation reasonable evidence of criminal activity is
discovered, the cognizant Federal agency will be informed with 24 hours.
Except in the case of reasonable evidence of criminal activity or a finding
that formal investigation is needed, the report of the inquiry shall be sealed
(see below).
Findings
The
completion of an inquiry is marked by a determination of whether a formal
investigation is warranted. There will be a written report to summarize the
process and state the conclusion of the inquiry. This report should identify
the evidence that was reviewed, summarize relevant interviews, and state the
conclusion and recommendations. The respondent will be informed by the MPO
whether there will be further investigation. If there is a complainant, he or
she will be likewise informed. The respondent and the complainant will be
provided the opportunity to prepare written comments on the report that will
become part of the official record.
Allegations
found to require investigation will be forwarded promptly to a specially
designated investigative body. Federal regulation requires that the agency
sponsoring the research will also be notified at this point; for research
supported by PHS, the relevant office for such notification is the Office of
Scientific Integrity (OSI).
If
an allegation is found to be unsupported, no further formal action will be
taken, other than informing all involved parties of the findings of the
inquiry. The proceedings of an inquiry, including the identity of the
respondent, will be held in strict confidence to protect the parties involved.
If confidentiality is breached, APS will take reasonable steps to minimize the
damage to reputations that may result from inaccurate reports. APS' policy is
that allegations that have not been brought in good faith may lead to
disciplinary action. However, APS will seek to protect the complainant against
retaliation, including protecting anonymity whenever possible. Individuals
engaged in acts of retaliation will be disciplined in accordance with the
appropriate institutional policies.
The
inquiry will be completed and the report written within 60 calendar days of
receipt of the allegation and all documentation retained for at least three
years. Such documentation may be turned over to authorized personnel upon
request.
Investigation
Purpose
An
investigation will be initiated within 30 days after an inquiry determines
that it is warranted. The purpose of an investigation is to explore further
the allegations and determine if misconduct has occurred. In the course of an
investigation, additional information may emerge that justifies broadening the
scope of the investigation beyond the initial allegations. The respondent will
be informed when significant new directions of an investigation are
undertaken. The investigation will focus on accusations of misconduct and
examine the factual materials of each case.
Structure
The
investigative body will be an impartial, expert ad hoc committee to handle
each specific case. Members of the investigative body may be chosen from
outside of APS, as circumstances dictate and may or may not include the MPO.
The committee should have appropriate scientific or administrative expertise
to assure a sound knowledge base from which to work.
Regardless
of the structure chosen, conflicts of interest must be examined scrupulously
and any relationship with parties to the matter must be fully disclosed and
made visible to all those involved and having an interest in the
investigation. Those investigating the allegations will be selected in full
awareness of the closeness of their professional affiliation with the
complainant or the respondent. Any member of a committee who has an
unresolvable conflict of interest in a given case will not be permitted to be
involved in any aspect of the committee's handling of that case. Members of
the committee will be appointed by the MPO with the concurrence of the
officers of APS in each case.
Process
Upon
receipt of inquiry findings that an investigation is warranted, the MPO will
initiate investigation within 30 days, and the complainant and respondent will
be notified of the investigation in writing; APS will notify appropriate
agencies of federally funded projects that an investigation has been
initiated. All involved parties are obligated to cooperate with the
proceedings in providing information relating to the case. All necessary
information will be provided to the respondent in a timely manner to
facilitate the preparation of a response. The respondent will have the
opportunity to address the charges and evidence in detail. Both the claimant
and the respondent should be advised of their right to secure legal counsel at
their own expense.
As
previously noted, federal regulations require that the agency sponsoring a
research project in which misconduct is suspected must be notified as soon as
the decision has been made to undertake a formal investigation. This practice
is extended to include notification of all sponsors of the research. APS will,
in turn, seek assurances of the confidential treatment of this information.
Significant developments during the investigation, as well as the final
findings of the committee, will be reported to the sponsor(s). When the
investigation is concluded, all entities initially notified of the
investigation will be informed of its outcome.
APS
will conduct each investigation is expeditiously as fairness and thoroughness
permit. Every effort will be made to protect involved Federal funds during the
interim. All investigations must be completed within 120 days; if an extension
of time limit is necessary, APS will submit a request to the cognizant agency
for approval. This request will include an interim report on progress to date
and an estimate of the time needed to complete the investigation. In any given
investigation, the MPO may request interim reports.
During
the investigation, the committee members will examine documentation,
including, but not limited to, relevant research data and proposals,
publications, reports, correspondence, telephone call notes and memoranda.
Those making the allegations, those against whom the allegation is made, and
others who may have information on key aspects of the investigation will be
interviewed. Transcripts of interviews will be prepared, provided to the
interviewed party for comment or revision, and included in the investigatory
file.
Findings
The
findings of the investigative committee must be submitted in writing to the
MPO designated. The respondent will receive the full report of the
investigation. When there is more that one respondent, each shall receive all
those parts that are pertinent to his or her role. Each will have the
opportunity to comment or respond. All federal agencies, sponsors, or other
entities initially informed of the investigation also must be promptly
notified of the findings. APS will retain the findings of the investigation
for three years in a confidential and secure file.
Investigations
into allegations of misconduct may result in various outcomes, including:
1.
A finding of misconduct;
2.
A finding that no culpable conduct was committed, but serious
scientific errors were discovered;
3.
A finding that no misconduct or serious scientific error was committed.
Thus,
an investigation of misconduct may disclose evidence that requires further
action even in those cases in which no misconduct is found.
If
an investigation has been launched on the basis of a complaint, and no
misconduct is found, no disciplinary measures will be taken against the
complainant and every effort will be made to prevent retaliatory action
against the complainant if the allegations, however incorrect, are found to
have been made in good faith. If the allegations are found to have been
maliciously motivated, disciplinary actions may be taken against those
responsible.
Appeal/Final
Review
APS
will provide respondents with an appeals process at this point through a
written appeal of the investigative committee's decision. Appeals will be
restricted to the body of evidence already presented, and the grounds for
appeal will be limited to failure to follow the procedures herein provided for
the investigation, or evidence of arbitrary and capricious decision making.
New evidence may warrant a new investigation. The appeal will be filed
promptly after a finding has been made. The APS Council will specify a senior
official not involved in the decision of the investigative body to hear the
appeal. The decision of such a review is final.
Disposition
Recommendations
for any disciplinary action will be included in the final report. APS'
Officers will make the final determination for disciplinary action. Many
actions are available and may be taken in a fashion consistent and
commensurate with the nature of the proven acts of misconduct. Examples
include:
-
Removal
from a particular project
-
Letter
of reprimand
-
Special
monitoring of future work
-
Probation
-
Suspension
-
Salary
reduction
-
Rank
reduction
-
Termination of employment
APS'
Council will also consider giving formal notification to other concerned
parties not previously notified as to the outcome of the case. These parties
may include:
-
Other
institutions with which the individual is currently affiliated
-
Sponsoring
agencies, funding sources
-
Co-authors,
co-investigators, collaborators
-
Editors
of journals in which fraudulent research was published
-
State
professional licensing boards
-
Editors
of journals or other publications, other institutions, sponsoring agencies,
and funding sources with which the individual has been affiliated
-
Professional
societies
-
Where appropriate, criminal authorities
The
possibility exists that during the course of the investigation, the individual
involved may resign from employment In this instance, the investigation will
continue to its full conclusion. In the interest of prudence, APS will check
thoroughly the references, licensing and accreditation status of all new
professional staff. As for grantees, federal regulations are already in place
to identify individuals who have been suspended from receiving federal grant
or contract funds.
Conclusion
It
is the purpose of the APS Policy for Dealing with Scientific Misconduct to
establish both the intent to promote ethical scientific conduct among its
staff, temporary employees, consultants, and scientific correspondents as well
as to pledge strict compliance with the spirit and details of the 42 CFR Part
50. 101-50.105, Subpart A of Part 50,
AResponsibility
of PHS Awardee and Applicant Institutions for Dealing with and Reporting
Possible Misconduct in Science,@
published at 54 FR 32446 in the Federal Register, Vol. 54, No. 5 as a
AFinal
Rule@
dated Tuesday, August 8, 1989, Rules and Regulations. Notwithstanding the
wording of the APS Policies for Dealing with Misconduct, no part shall
circumvent the details or procedures specified in the Final Rule, which APS
will follow explicitly.
APPENDIX
I
APS Strategic Plan
(Adopted
by Council February 2000)
Publications
Goal: To
provide the highest quality publications with the greatest impact in the life
sciences.
Objectives:
1.
To make each individual APS journal the best in its field.
2.
To make Physiological Genomics a high-impact, high-profile
journal.
3.
To
maximize the efficiency and speed of the review and publication process.
4.
To develop a new paradigm for ensuring financial stability and
increased accessibility of electronic and print publications.
5.
To reduce publication costs in APS journals for members.
6.
To develop and publish a “living/evolving” electronic handbook of
physiology.
7.
To make innovative use of electronic publications to expand content
(e.g., data sets, multimedia, etc.).
8. To highlight translational research in APS journals.
Meetings
Goal: To provide meetings of the highest quality and
impact that integrate the life sciences.
Objectives:
1. To utilize APS meetings to seed new/exciting areas of research.
2. To make the APS meetings so outstanding that they are essential for new
investigators, scientific leaders, and those that integrate across the life
sciences.
3.
To determine the appropriateness and feasibility of developing an APS
Conference Center.
4.
To develop translational research meetings that bridge physiology with
clinical medicine.
Education
Goal:
To promote awareness, understanding,
and education in physiology at all levels.
Objectives:
1. To
promote physiology education at all educational levels.
2. To provide effective continuing education opportunities for
physiologists engaged in research and/or teaching.
3.
To promote interest in and understanding of careers in the
physiological sciences.
4.
To enhance the prestige of physiology in schools, universities, and
colleges.
Advocacy and Public Policy
Goal: To
develop a dynamic advocacy program with strong member involvement to educate
and inform the public, the government, and other key audiences about the
importance of physiology and the critical role of animal research.
Objectives
1.
To educate the public about the central role of physiology in health
and disease.
2.
To expand APS advocacy for federal research funding.
3.
To educate the public, government agencies, and legislators regarding
the importance of animal research.
4.
To increase opportunities for participation by APS members in public
education, advocacy for research funding, and in support of animal research.
5.
To expand the role of APS in responding to areas of controversy in
science and medicine.
6.
To enhance the prestige of physiology in schools, universities, and
colleges.
Membership
Goal:
To
increase the breadth and stature of membership in the APS and to improve
membership benefits.
Objectives:
1.
To have 12,500 members by the year 2005.
2.
To attract life scientists and educators to APS membership through
targeted membership campaigns.
3.
To refine affiliate membership benefits to make them appropriate for
the constituency.
4.
To provide the membership with greater benefits.
International
Physiology
Goal:
To promote global interaction in the physiological sciences.
Objectives:
1.
To increase the participation of international colleagues at APS
meetings.
2.
To increase the participation of international members in other APS
activities (e.g., committees, sections, governance).
3.
To assist in the emergence of physiology in developing countries,
particularly in Latin America.
Governance
Goal:
To ensure that governance adequately
represents the membership.
Objectives:
1. To
ensure appropriate representation by all member constituencies.
2.
To involve more students in the governance of APS.
3.
To encourage the establishment of new interest groups and sections.
4.
To improve communications among Council, Committees, and Sections.
Finance
Goal: To
develop and implement a dynamic plan for sustained fiscal health.
Objectives:
1. To
use operating revenue and gains from APS investments to fund APS general
operations and new initiatives at a level sufficient to accomplish the
objectives of the strategic plan.
2. To
identify and develop new sources of revenue.
3.
To determine the appropriateness and feasibility of establishing an APS
foundation.
4.
To implement a process for proposing, authorizing, and measuring the
goals and objectives of each APS operating unit (e.g., offices, committees, sections, etc.).
Awards
and Grants
Goal:
To strengthen the discipline of physiology through awards that support,
recognize, and publicize the scholarly and research activities of the
membership.
Objectives:
1.
To attract the next generation of physiologists and foster their early
career development.
2.
To recognize excellence in scholarship and research of members at all
career levels.
3.
To establish a planned giving program to facilitate the expansion of
the APS awards and grants program.
Society
Organization
Goal:
To expand and improve the APS organization to meet the growing needs of APS
and its Strategic Plan.
Objectives:
1. To create a communications/media office.
2. To divide the existing Membership Services Office into a meetings
office and a membership office.
3. To increase opportunities for member involvement in the committees and
organization of APS.
4. To encourage the affiliation of members with a section.
5.
To encourage the formation of sections in emerging areas of physiology.
6. To
continue to encourage the formation of local chapters.
APPENDIX
J
Experimental Biology Management Agreement
Governance
Document
(Established
December 1993; revised May 1999, Sept. 2001)
This
document is to outline the framework of an agreement to organize and conduct a
multi-society annual scientific meeting and equipment exposition related to
life science research. Five
scientific societies - The American Physiological Society, the American
Society for Pharmacology and Experimental Therapeutics, the American Society
for Investigative Pathology, the American Society for Nutritional Sciences,
and The American Association of Immunologists - jointly hold the service mark
for such a meeting called Experimental Biology.
This document describes the governance structure, operational
guidelines, and financial arrangement for Experimental Biology meetings for
these five societies and for other societies that may wish to participate.
To
facilitate the planning and operation of these scientific meetings and
equipment expositions on behalf of the service mark owners, the following
governance structure is envisioned:
Experimental
Biology Board of Directors
Experimental
Biology Program Committee (Principal Programming Societies)
Experimental
Biology Management Committee
In
addition, there are other groups that will be involved in the meeting but do
not participate directly in all aspects of its governance.
These groups include the Principal Programming Societies, Guest
Societies of the Principal Programming Societies, and the Meeting Management
Organization.
EXPERIMENTAL
BIOLOGY BOARD
Purpose
To
provide the long-range perspective and overall guidance in the planning of the
annual scientific meeting and equipment exposition and its related
publications. Through its
activities and deliberations, it will continually review the success of the
meeting in attaining its scientific and financial objectives.
Responsibilities
1.
Authorizes the uses of the service mark.
2. Approves meeting sites and dates.
3.
Establishes financial guidelines for the meeting and approves operating
budget and distribution of excess revenues or expenses.
4.
Establishes fee schedules (such as registration, abstract submission
fee) based upon recommendations of the Experimental Biology Management
Committee.
5.
Selects the Principal Programming Societies for each meeting.
6.
Selects Meeting Management Organization based upon recommendation(s) of
Experimental Biology Management Committee.
7.
Appoints Management Committee Chair.
8.
Considers and approves changes in meeting format and/or schedule.
9.
Evaluates the scientific and financial success of the meeting.
10.
May appoint ad hoc committees.
Membership
and Governance
1.
Each service mark holder appoints one member for a three year term
beginning July 1. When necessary,
societies will designate an alternate Board member other than the Executive
Officer.
2.
The Executive Officer of each service mark holder serves as an ex
officio non-voting member.
3.
Each society that is not a service mark holder but has been approved
for Board membership (see below) is represented by one member and by the
Executive Officer or equivalent.
4.
The chair is determined annually by simple majority vote of the
members.
Admission
to Experimental Biology Board Membership
1.
Societies not holding the service mark but with an established
long-term commitment to Experimental Biology Meetings may apply to the Board
for membership. The Board will
review such applications and transmit approved applications to the Councils of
the societies that hold the service mark.
Membership is granted upon affirmative vote of three-quarters of those
Councils that vote within six months following the Board vote.
2.
The Experimental Biology Board Members include: The American
Physiological Society (1993), American Society for Pharmacology and
Experimental Therapeutics (1993), American Society for Investigative Pathology
(1993), American Society for Nutritional Sciences (1993), The American
Association of Immunologists (1993), and the American Association of
Anatomists (1998).
EXPERIMENTAL
BIOLOGY PROGRAM COMMITTEE
Purpose
1.
To plan an Experimental Biology Meeting that assures an integrated scientific
meeting and assures that it attains the goals of individual society meetings
within the context of a larger thematic meeting.
2. To provide long-range scientific vision for future meetings.
3.
To develop each scientific meeting to attract a wide range of biological
scientists for exchange of current research results.
4.
To identify appropriate societies or groups to participate and to recommend
prospective Principal Programming Societies to the Board.
Responsibilities
1.
To establish and implement mechanisms to integrate the scientific interests of
the participating societies.
2.
To coordinate planning of major scientific sessions that support the
integrated program.
3.
To assist the Principal Programming Societies with planning their programs, if
needed.
4.
To regularly review the meeting structure relative to the meeting's objectives
and to recommend major changes in program format, scheduling, etc. to the
Board.
5.
To develop procedures for soliciting and handling volunteered
abstracts.
Membership
Principles
Each
society with Board membership also holds Program Committee membership. In addition, each society that has been designated as a
Principal Programming Society but is not a member of the Board is a member of
the Program Committee for the meeting for which they have received this
designation.
Each
society with representation on the Program Committee selects its own
representative with the understanding that the representative can speak with
authority for the society's Program Committee.
Thus, the representative will most likely be the current, past, or
incoming chair of the society's Program Committee.
Each
society with membership on this committee also determines the length of
service of the representative. Societies
are encouraged to appoint their representatives for two to three year terms.
To foster smooth transfer of responsibilities, a society is encouraged
to have an incoming member overlap with the retiring member.
Although a member society may send several individuals to participate
in committee activities, the society has only one vote.
Membership and Governance
1.
Each society participating on the Program Committee will have one vote.
Societies represented on the Program Committee are:
Each
society represented on the Board
Each
Principal Programming Society
The
Executive Officer (or equivalent) from each of these societies
2.
The chair is elected by the Committee by a simple majority vote and serves for
a one year term beginning July 1.
EXPERIMENTAL
BIOLOGY MANAGEMENT COMMITTEE
Purpose
To
assure that administrative, financial and operational aspects of the meeting
as directed by the Board are met.
Responsibilities
1.
Solicits, reviews, selects and coordinates all contractual aspects of
the Experimental Biology meetings, including identifying and recommending to
the Board the meeting management organization to serve as secretariat.
2.
Establishes procedures for inter-society operational aspects of the meeting,
including abstract processing procedures.
3.
Establish working groups as necessary to focus on particular aspects of the
meeting administration and operation.
4.
Recommends fee schedules for all aspects of the meeting to the Experimental
Biology Board.
5.
Recommends future meeting sites and dates to the Experimental Biology Board.
6.
Administers financial aspects according to the Experimental Biology budget
approved by the Board.
Membership
1.
The Executive Officer (or equivalent) of each Principal Programming Society.
Governance
1.
Each member will be a voting member.
2.
For each yearly meeting, a chair shall be appointed by the Experimental
Biology Board from among the Executive Officers who are ex officio members of
the Board. This selection shall
be made at least two years in advance of the meeting.
3.
Decisions of the committee will be made by majority vote.
FINANCIAL
The
Experimental Biology Board shall accumulate no assets. Excess revenue from
each meeting shall be distributed within three months according to the
following formula, which can be modified by a majority vote of the EB Board
and the approval of the EB Board member societies.
Each
Principal Programming Society bears liability, should any loss occur, in
proportion to the number of regular members.
Distribution
of Excess Revenues
1.
Ninety percent of the net revenues will be distributed among the Principal
Programming Societies.
a.
The revenues will be distributed in proportion to the number of
abstracts submitted by members and member attendance at the meeting.
b.
The number of abstracts received by a society will be based on the
number of abstracts submitted (sponsored) by members according to the box
checked on the abstract form and the number of abstracts submitted by members
of that society=s guest societies as checked in the abstract box.
Membership in other participating societies will not be counted in this
formula, but only the membership affiliation that is checked. Membership in
other FASEB societies that are not participating in the meeting will not be
included in the count (e.g., ASBMB, ASCB, Etc.) Since these societies are not
truly guest societies and the society logging in the abstracts changes from
time to time.
c.
Each Principal Programming Society will
receive credit for members, non-members, and students attending the meeting
according to the primary interest(s) noted on the registration card.
Principal Programming Societies also will receive credit for attendance
by members of their guest societies, also according to the interest checked on
the registration card. Some
interests of societies not participating in the meeting may be included on the
registration card for survey purposes (such as cell biology or biochemistry).
Interest in these categories is not credited to any participating
society. To the extent that
participants are allowed to check more than one interest, only the interest
that reflects a participating society is counted. If a person is a member of more than one society, each
society received full credit if that box is checked.
On the other hand, if a person is a member of more than one society but
checks only one, only the one checked society receives credit since member
lists will not be used to verify names.
2.
Ten percent of the net revenue shall be distributed equally among the EB Board
Members.
a.
If an EB Board Member does not participate as a Principal Programming Society
for two of three consecutive years, that society will receive only one-half a
share; the remaining portion will be divided equally among the other EB Board
Members.
b.
An EB Board Member that does not serve as a Principal Programming
Society for three or more consecutive years will receive no share; the
remainder will be divided equally among the other EB Board Members.
3.
The Principal Programming Societies will retain 50 percent of the abstract
processing fee. The remaining 50
percent is to be credited as revenue to the meeting.
4.
These parameters may be changed only by three-fourths majority vote of the
councils of those societies holding Board membership.
OTHER
GROUPS
Service
Mark Holders
Definition
The
five scientific societies that originally registered the Experimental Biology
service mark as joint owners (referred to as "service mark holders"
in other sections of the document). The service mark provides a permanent
framework for conducting annual scientific meetings and equipment expositions
and the publications related to such a meeting.
Governance
Any
of the service mark holders may withdraw by providing written notice to the
other service mark holders. Membership
on the Board is not equivalent to nor evidence of ownership.
Members
The
American Physiological Society
American
Society for Pharmacology and Experimental Therapeutics
American
Society for Investigative Pathology
American
Society for Nutritional Sciences
The
American Association of Immunologists
Principal
Programming Societies
Definition
1.
Scientific Societies participating in the meeting and adopting
Experimental Biology guidelines for common procedures.
2.
The society conducts its major scientific and major business meeting at
Experimental Biology.
3.
The society plans a full scientific program for the meeting,
contributes topics to the integrated program and works within the Experimental
Biology structures to achieve integrated objectives.
4.
The society solicits abstracts from among its members.
5. The
society possesses the scientific membership and the necessary resources to
provide substantive scientific contribution to meeting content and meet other
criteria outlined above.
6.
The society has been designated by the Board as a Principal Programming
Society.
7.
The society establishes a contractual arrangement with the Meeting
Management Organization selected by the Experimental Biology Board.
Responsibilities
1.
Responsible for planning all scientific sessions at the society level.
2.
Responsible for all society activities at the Experimental Biology meeting,
including sponsorship of guest societies.
3.
Responsible for programming society and guest society abstracts.
Common
Operations and Procedures for Societies Meeting with Experimental Biology
Common
Publications (Call for Papers, Exhibitor Prospectus, Exhibit Guide, Meeting
Program, Abstract Publication)
Common
Fee Structure (Abstract Processing, Registration, etc.)
Common
Abstract Deadline and Internal Deadlines for Publications
Common
Database for Abstract Entry
Full
Utilization of Meeting Dates
Guest
Societies
Definition
A
society sponsored by one of the Principal Programming Societies.
Responsibilities
1.
To negotiate with the host society for abstract processing.
2.
To use the meeting facilities and services provided by the host society.
Meeting
Management Organization (Secretariat)
Definition
An
organization to provide meeting management services.
Responsibilities
1.
Contracts with the Principal Programming Societies through the Executive
Officer or equivalent for provision of all facilities and delivery of all
services necessary to meet Experimental Biology meeting objectives within
budget available.
2.
Coordinates all logistical arrangements, including allocation of meeting
space.
3.
Develops, implements, and coordinates scientific equipment exposition.
4.
Develops, implements, and coordinates proposals for other meeting activities
as requested by the Management Committee, such as press room, computer
services, etc.
5.
Evaluates meeting sites according to criteria established by the Experimental
Biology Board and the Experimental Biology Management Committee and makes
recommendations to these groups regarding future meeting sites, facilities,
and dates.
6.
Solicits bids and negotiates contracts for the Executive Officers (or their
equivalent) of the Principal Programming Societies.
7.
Contracts with each Principal Programming Society to serve as its agent with
regard to meeting arrangements.
8.
Serves as Experimental Biology contact for the scientific community and
exhibitors.
APPROVED:
_______________________________
__________
The
American Physiological
Date
Society
_______________________________
__________
American
Society for Pharmacology Date
and Experimental Therapeutics
_______________________________
__________
American
Society for Date
Investigative Pathology
_______________________________
__________
American
Society for Nutritional Sciences
Date
______________________________
__________
The
American Association Date
of Immunologists
________________________________
___________
American
Association of Anatomists
Date
APPENDIX
K
Authorization
for
Executive
Director
and Business Manager
to
Open Bank Accounts
(Adopted
by Council November 1993)
RESOLVED,
That an account or accounts may be opened and maintained in the name of this
corporation in federally insured Banks and Savings and Loan Institutions
(hereinafter referred to as the Banks); that any one of the following
officials of this corporation: Executive Director, Business Manager, are
hereby authorized, on behalf of this corporation, and in its name: to sign
checks, drafts, notes, bills, certificates of deposit, or other instruments
owned or held by this Corporation, for deposit in said account, or for
collection or discount by the Banks to accept drafts, acceptances, and other
instruments payable at the Banks to waive demand, protest, and notice of
protest, or dishonor of any check, note, bill, draft, or other instrument
made, drawn, or indorsed by this Corporation; and
FURTHER
RESOLVED, That the Banks are authorized to honor, receive, certify, or pay all
instruments signed in accordance with the foregoing resolution even though
drawn or endorsed to the order of any official signing the same or tendered
for cashing, or in payment of the individual obligation of such official, or
for deposit to his personal account, and the Banks shall not be required, or
be under any obligation to inquire as to the circumstances of the issuance, or
use of any instrument signed in accordance with the foregoing resolution, or
the application, or disposition of such instrument, or the proceeds thereof;
and
FURTHER
RESOLVED, That the Secretary shall certify to the Banks the names of the
presently duly elected and qualified officers and officials of this
Corporation and shall from time to time hereafter as changes in the personnel
of said officers and officials are made, immediately certify such changes to
the bank, and the Banks shall be fully protected in relying on such
certifications of the Secretary and shall be indemnified and saved harmless
from any claims, demands, expenses, loss or damage resulting from, or growing
out of, honoring the signature of any officer so certified or refusing to
honor any signature not so certified; and
FURTHER
RESOLVED, That the foregoing resolutions shall remain in full force and effect
until written notice of their amendment or rescission
shall have been received by the Banks, and that receipt of such notice
shall not affect any action taken by the Banks prior thereto; and
FURTHER
RESOLVED, That the Secretary is authorized and directed to
certify to the Banks the foregoing resolution and that the provisions
thereof are in conformity with the Charter
and By-laws of this Corporation.
FURTHER
RESOLVED, That the Executive Director or Business Manager may appoint
alternate authorized signers for temporary bank accounts
opened in cities where this Corporation is managing scientific
meetings.
FURTHER
RESOLVED, That there be a limit of $10,000 on the amount of checks made
payable to authorized check signers and that APS carry commercial blanket bond
insurance on its officers, officials, and employees of not less than $500,000.
FURTHER
RESOLVED, That the Secretary is authorized and directed to
certify to the Banks and Lending Institutions the foregoing resolution
and that the provisions thereof are in conformity with the Charter and By-Laws
of this Corporation."
APPENDIX
L
Chapter Guidelines
Chartering
and Administration
(Adopted
by Council November 1993)
Chartering
a Chapter
The
process for forming a chapter of the American Physiological Society is quite
simple. The interested group
needs only to submit a Petition for Chapter Status to Council, via the
Central Office. This petition
must be signed by twenty Regular Members of the Society who reside in the same
region. A name, reflecting its
geographical location, should be specified on the petition.
Petitions are reviewed by a Chapter Advisory Committee and the APS
Council annually.
A
chapter may adopt bylaws for the regulation of its affairs provided they do
not conflict with the "Articles of Incorporation" or the Bylaws of
the APS. Bylaws must be submitted
to Council for approval before they may be formally adopted by a Chapter.
Chapter
Administration
The
Society has no regulations regarding the administration of its individual
chapters. In this section of the
manual, we would like to recommend methods of administration.
In
general, chapters have adopted an organizational structure which includes a
President or Chairperson. They
may also include a Secretary and Treasurer (often both these roles are
performed by a single individual). The
mechanisms for officer selection differ, though most are elected for a
specified tenure by a plurality or majority of votes.
Chapters which choose to adopt bylaws often include a section which
carefully defines further election procedures.
The
degree of formalization of the chapters' administrative structure varies
considerably and tends to be related to the size of the chapter. A chapter might be composed of a council, as well as
officers. The council may also
include student representation. In
this way, responsibility is delegated to a group who may be better able to
represent the membership as a whole. A
chapter may find it advantageous to appoint committees which are responsible
for specific functions such as membership drives, newsletters, and special
programs.
Leadership
Transition
The
transition in the leadership of a chapter often signifies a breakdown in
communications within the chapter. It
is vital that the outgoing and incoming officers work together to exchange
important information and documents.
Listed
below are several suggestions to help smooth the transition.
A.
All new officers should specifically request the transfer of any
existing files regarding the chapter and its previous activities.
B.
The Central Office should be notified, preferably in writing,
immediately after a change in leadership to ensure that all mailings are sent
to the appropriate person.
C.
Establish a position of Past President or President-Elect.
This assures that the incoming president will have a "training
period" before assuming complete responsibility for the chapter.
A variation of this would be to have the President serve as Secretary
immediately following his/her tenure.
D.
A Chapter Representatives Meeting, to be held in conjunction with the
Annual Meeting, will serve as a valuable source of information for all Chapter
Officers and will provides a useful
orientation to newly elected leaders. New officers are encouraged to contact the Chapters Committee
and/or the APS Central Office if they require any assistance.
The APS Central Office will maintain files on each chapter, including
their annual reports.
Chapter
Responsibilities to the National Society:
The
Society imposes only two specific obligations for the maintenance of an active
chapter.
A.
Annual Meeting
The
chapter must hold at least one meeting annually.
B.
Membership
The
chapter must maintain at least twenty Regular Members in good standing who
reside in the area. In addition,
all chapters of the Society will have an obligation to promote, at the local
level, the general objectives of the Society, including its goals of
interdisciplinary contacts among the research workers interested in the
physiological sciences and education of the general public and future
scientists.
1.
Annual Report
Each
chapter is asked to submit an annual report to the Central Office each July.
The annual report provide the Chapters with its most comprehensive principal
source of information regarding the administration, organization, and
activities of the chapters. Data
accumulated from each report is used to compile, with the approval of Council,
a report which is circulated to the local chapters.
2.
Chapter Representatives Meeting
Each
year, the Society will hold a Chapter Representatives Meeting in conjunction
with the Society's Annual Meeting. The meeting provides a forum in which
chapter delegates may voice their views on a variety of issues and exchange
information among themselves. All
chapters will be invited and will be urged to respond to the yearly request to
send a representative to this meeting. Any
chapter member may be chosen as a delegate, although officers should be given
priority.
3.
Financial Affairs:
A
chapter should exist as an incorporated state society.
Consequently, the chapter is responsible for its own finances,
maintenance of records, and filing of necessary forms to the Internal Revenue
Service. As a courtesy, the APS
Executive Office should be informed of sources from which your chapter derives
funds. In so doing, the APS can assist in the acknowledgement of the support
provided by these companies. If
you have any questions concerning the way in which your chapter plans to raise
monies, kindly contact the APS Executive Office for ideas and suggestions.
APS
Lectureships
The
American Physiological Society allocates funds to support an APS Lectureship
at the annual meeting of an APS Chapter.
The program serves as an important means for chapters to host visits
which would have otherwise been impossible.
The
lectures foster the exchange of ideas with distinguished physiologists and
provide updates on recent research developments.
The program is also an ideal vehicle for attracting the interest of the
general public to the physiological sciences.
The
APS allocates up to $1000 to support the scientist invited to participate as
an APS Lecturer. In order to
assess the success of the program, the chapters are asked to provide adequate
feedback to the committee about the program.
The continued success of this program relies upon the cooperation of
the chapters.
Chapter
Finances
Chapter
finances are always a concern for those individuals responsible for conducting
the affairs of the chapter. Many
chapters are interested in increasing their level of activity of support but
are inhibited by a lack of financial resources.
In order to help formalize the existing chapter program and to
encourage the formation of new chapters, the APS Council is prepared to make a
grant of $500 to a chapter to either initiate or to strengthen operations.
The following descriptions will also be of some assistance to chapters
in their efforts to maintain financial stability.
A.
Chapter Dues
Most
chapters have instituted a form of local dues, generally ranging from $5 to
$15, frequently with a reduced rate for students.
Based on estimates of mean
chapter size, proportion of student members, and mean faculty/student size,
proportion of student members, and mean faculty/student dues, it expected that
a chapter could generate approximately $400 per year.
While this amount of money can not cover all the costs of an active
chapter, dues revenue is a good place to begin.
For example, this amount would probably cover all the clerical expenses
for the chapter. This would cover several mailings, a newsletter, a
membership directory, etc. The
average annual dues revenue would also be sufficient to sponsor one visiting
scientist from a nearby region.
B.
Institutional Contributions
Most
chapters receive some degree of local support.
Frequently this is obtained through departmental contributions,
generally for the support of visiting scientists. Funds may also include input from interdisciplinary grants or institutional monies.
There is also the possibility of seeking institution support through a
"matching funds" approach. It
may be worthwhile to approach an administrator with the proposition that the
institution match chapter funds obtained from membership dues or from an APS
Visiting Lectureship Grant or start-up grant.
C.
Non-Institutional Contributions
Local
groups often request support from various foundations and local companies in
the name of a chapter of the American Physiological Society.
A few requests of this nature have been addressed to an organization
which was already providing support to the Society as a whole.
The duplication of requests for funding can prove to be an
embarrassment for the Society. While
the Chapters Committee and the Council hesitate to suggest anything that would
interfere with the autonomy of individual chapters, it is apparent that a
central information clearinghouse is needed in order to avoid duplicate
funding requests that might annoy potential donors.
To achieve this we request that all chapters adhere to the following
guidelines.
1.
Each chapter is to notify the APS Executive Office of all foundations,
companies, and non-institutional contributors of support to chapter activities
in the name of the American hysiological Society.
2.
Prior to initiating any requests to solicit funds, you must contact the
APS Executive Director, to determine whether the source has made an earlier
commitment to the Society at either the national or local level.
The Society asks that you provide this information before you contact
any organization or company, even if they are strictly local.
Also, note that local firms such as banks or insurance companies may be
more likely to make financial contributions than larger national companies.
D.
National Society Support
As
indicated earlier, the Society is prepared to make a one-time grant of $500 to
a Chapter to either initiate or strengthen operations.
E.
Other Sources
It
is important to all the chapters that the above list be expanded as groups
find new vehicles for increasing support for their activities.
We urge you to provide such information in your forthcoming annual
report. It is clear that there is
no easy way to generate financial support; this is a problem faced by most
National Societies and Non-Profit Organizations.
However, with the aggressive pursuit of funding, your chapter can
generate extra resources with which to sponsor activities.
F.
Scientific Meetings
It
is typical for a chapter to hold an annual meeting at which lectures and
volunteered papers are presented. In
order to support this meeting, it is necessary to charge a registration fee to
cover administrative and meal cost for the meeting.
New
Chapter Petition Form
A
new chapter petition form would include the proposed name of the chapter,
endorsees, and new chapter members.
APPENDIX
M
APS
Guidelines for Interactions Between
Society Members and Headquarters Staff
(Adopted
by Council July 1996)
The
American Physiological Society is a voluntary association of scientist
members. Staff are employees of the Society who report to the Executive
Director and are charged with carrying out Society operations.
The
American Physiological Society provides equal employment opportunities to all
employees and applicants for employment without regard to race, color,
religion, national origin, gender, age, sexual orientation, physical or mental
disability, or any other basis on which discrimination is prohibited by
federal, state, or local law. This
policy applies to recruiting, hiring, training, promotion, and all terms,
conditions, and privileges of employment.
Federal,
state, and local laws apply to discrimination on the basis of the
characteristics enumerated above. In
addition, it is the policy of the APS not to tolerate harassment of staff on
the basis of these characteristics. APS
members are also asked to comply with this standard.
The
Executive Director assigns staff to serve as liaisons to committees.
These staff inform themselves about the work of these committees and
support the committees in their operations as set out in the Operational
Guide. Committees keep the APS
headquarters office informed of their activities through the staff liaison.
Committees may assign appropriate tasks to the staff liaison, subject
to approval by the Executive Director.
Every
effort should be made to ensure that working relationships between Society
members and staff are conducted in a fair, humane, and respectful work
environment. The APS staff has experienced excellent support from and
professional interactions with Society members.
Although these principles and guidelines are not intended to serve as a
basis for legally enforceable obligations or responsibilities, they are
designed to encourage continued effective communication and interaction among
staff, officers,
committee
members, and the larger APS membership.
General
Principle 1
Both
members and staff are professionals. All
interactions should be professional in tone.
Guidance:
1.
Members and staff should treat each other with civility, courtesy, and
mutual respect at all times.
2.
Neither staff nor members shall be asked to perform unreasonable or
unprofessional tasks.
3.
Staff are employees of the Society, and as such, members must respect the
right of staff to separate their professional and personal lives.
General
Principle 2
Staff are responsible
for facilitating the work of the Society. Members
may ask staff to perform reasonable duties in line with the goals of the Society
and the responsibilities assigned to them by the Executive Director.
Guidance:
1.
Staff are responsible for supporting Society activities.
This includes, but is not limited to, producing and publishing journals,
making meeting arrangements, developing meeting agendas, working with chairs to
facilitate meetings, acting as resources at meetings, carrying out and managing
activities subsequent to meetings, developing budgets, processing
reimbursements, etc.
2.
Staff are responsible for tasks specific to their job responsibilities.
Members should not ask staff to carry out tasks that are unrelated to
their duties.
3.
A member with a disability may request special assistance that might
appear personal in nature, e.g., carrying meeting materials, when that
assistance is needed to enable the member to carry out functions or tasks
associated with a Society function.
General Principle 3
In
work-related social settings or meetings held outside of regular working hours,
staff continue to perform work-related duties.
Guidance:
1.
Social functions and/or meetings held outside regular working hours or
away from the office may be conducted more informally.
However, members and staff are still expected to conduct themselves in a
professional and courteous manner.
2.
Members may view social situations as opportunities to relax in the
company of long-time colleagues, whereas staff participation is part of their
professional duties. It is important to recognize that staff and members may view
these social situations differently.
General
Principle 4
All
staff ultimately report to the Executive Director of the APS and receive their
work instructions from their supervisors.
Guidance:
1.
Members should recognize that work priorities for staff are set by
supervisors. With the exception of committee chairs, members should not assign
tasks directly to staff.
2.
If a member makes an unusual or unreasonable request, the staff member
should notify the supervisor or Executive Director of the request.
Society and staff
members are asked to observe these guidelines in their interactions in order to
promote positive, productive, and professional working relationships.
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